David Newham Property Management
Property Management
Property Management
Lease, operational and financial support for your property
At David Newham Property Management, our focus is simple: to make property management work better for you. We offer a fully integrated service that brings together lease transaction management, operations management and financial management – each one essential on its own, and even more effective when delivered as part of a connected strategy.
Across bustling retail centres, large-scale industrial parks and high-traffic commercial hubs, clients benefit from the attention of a boutique team combined with the reach and capability of a national presence. With a proactive, hands-on approach, every element is shaped around your specific needs – from seamless tenant onboarding and efficient daily operations to clear, consistent financial reporting that supports confident decision-making.
Lease transaction management
Whether revitalising a slow retail unit or managing a busy commercial block, our lease transaction management targets practical wins: retaining great tenants, filling space fast and supporting your financial goals.
Strategic portfolio planning
Build a leasing strategy that aligns with your goals, market position and tenant mix.
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Strategic planning helps maximise returns, reduce vacancies and create a long-term framework for growth.
Included services:
- Market research to define your niche and ideal tenant profile
- Goal setting across occupancy, rent growth and retention
- Custom leasing plans per asset class: retail, commercial or industrial
- Marketing strategies for tenant attraction
- Ongoing reviews and strategy updates based on performance
Transactional services
Every lease transaction is handled with precision to protect your investment and meet compliance standards
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From first enquiry to final signature, transactions are streamlined to save time and reduce risk.
Included services:
- Lease negotiations and agreement drafting
- Full transaction management covering enquiry to execution
- Mandate-based authority to act on your behalf
- Legal and regulatory compliance (FICA, Immigration Act, etc.)
- Lease advisory for new leases, renewals and restructuring
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With structured lease administration services that reduce errors, protect income and maintain tenant accountability.
Included services:
- Contract and document management
- Critical date tracking via lease software
- Accounts payable and receivable for all property charges
- Lease audits, reconciliations and financial reporting
- Intermediary support in legal and rental arrears collection matters
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Focused tenant support helps maintain occupancy and ensures smoother day-to-day operations.
Included services:
- Tenant vetting and onboarding
- Lease agreement drafting and execution
- Communication management for queries and complaints
- Proactive support for renewals and feedback
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Be it breathing new life into low-traffic spaces or activating prime locations from day one, our strategies are insight-driven and asset-specific.
Included services:
- Marketing strategy development per asset class
- Competitive analysis and market positioning
- Campaign execution across digital and local channels
- Lead response and conversion support
Management meetings and mandates
Maintain full oversight of leasing activity through structured client engagement.
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Regular meetings keep you in control, while clear mandates ensure swift execution of lease terms.
Included services:
- Monthly management meetings with full agendas and minutes
- Transaction mandate meetings to set lease terms and conditions
- Ad hoc mandate support for tenant counter-proposals or urgent deals
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Detailed leasing reports give you visibility across all transactions and tenant activity.
Included reports:
- Lease transaction status reports
- Vacancy tracking and performance summaries
- FICA and compliance vetting reports
Operations management
We take care of the day-to-day running of your property or building – handling facilities, ensuring legal compliance, coordinating service providers and maintaining a safe, comfortable environment for tenants.
Our operations management services include:
Soft facilities management (FM) services
Comfort-focused services that keep your property clean, welcoming and functional for tenants and visitors.
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- Cleaning
- Landscaping
- Hygiene services
- Pest control
- Security and access control
- Waste management and recycling
- Car park coordination
- Utilities reading and monitoring
Hard facilities management (FM) services
Legally required and safety-critical services that maintain your property and building’s structure and core systems.
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Maintenance services
- Corrective maintenance – fast, reactive repairs for urgent issues
- Preventative and scheduled maintenance – regular servicing to prevent breakdowns
- Specialist repairs – electrical, plumbing, HVAC, gas, elevators, structural works
- General repairs – painting, roof cleaning, tiling, fencing, parking area maintenance
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Including:
- OHASA and building regulations (SANS 10400), including asbestos abatement regulations
- Energy performance certificates
- Insurer requirements
- Fire safety, accessibility, energy efficiency, building plan submissions and occupancy certifications
Stakeholder management
Clear communication and coordination across all parties involved with your property.
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Focused tenant support helps maintain occupancy and ensures smoother day-to-day operations.
Included services:
- Tenant vetting and onboarding
- Lease agreement drafting and execution
- Communication management for queries and complaints
- Proactive support for renewals and feedback
Management meetings and forums
Stay informed and in control with structured meetings and real-time updates.
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- Annual strategy session to review operational priorities
- Monthly property management meetings
- Weekly FM meetings to resolve issues and updates
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- Periodic building inspection reports
- Monthly operations and maintenance summaries
- Health and safety compliance updates
- Tenant incident and service reports
Financial management
With sharp oversight and absolute transparency, our financial management service handles your property’s full accounting function – from rent and utility billing to arrears collection, VAT submissions and in-depth reporting.
Our financial management services include:
- 01
Full property and lease administration using integrated software (MDA)
- 02
Monthly billing, gross recoveries collection & tenant statements
- 03
Utility and supplier payments
- 04
Client payment runs and reconciliation
- 05
VAT 201 returns preparation and submission
- 06
Deposit collection, retention, and administration
- 07
Comprehensive arrears recovery: pre-legal, legal & litigation phases
- 08
Tenant financial queries and support
- 09
Ad hoc financial and management meetings for strategic planning
- 10
Financial reporting (Cashflow statements, Rent rolls, Age analyses, Tenancy schedules, Budget vs actual , variance reports, Monthly summary reports from our financial accountant)
